How Unifize makes audits easier
Jesse Kolstad highlights the revolutionary change Unifize brought to Biovation Labs' internal audit process. The platform facilitates direct capture and storage of visual evidence like photos, ensuring context and clarity. Drawing a contrast with past practices of manual note-taking and subsequent transcription, Jesse appreciates Unifize's real-time documentation that eliminates back-and-forth and enhances audit efficiency.
Transcript

[00:00 - 00:06]
So we use Unifize for our internal audits and we we do a monthly we have our internal audit conversation type and Unifize.



[00:06 - 00:30]
And what what's amazing about that is we're walking my team walking through where they take pictures and they store it with the audit. They say, Here's what I saw and they add the context because at other companies and other places I've been, you'll do the audit, you'll make some notes on a piece of paper, then you'll go back to your desk and you'll, if you have time in my case, get to it when you could and maybe, Oh, shoot, I'd rather have an image of it.



[00:30 - 00:47]
And then you have to go back out and hopefully it sounds weird to say, but hopefully the problem's still there so that you can capture, capture the images if you missed them. But here I'm doing it real time while we're walking around on a tablet and we're saying, Here's what I saw, here's the image for context. Here's my explanation of why it's a problem.



[00:47 - 01:03]
And moreover, I can assign we use tasks and so I can assign an owner, I can assign a task, I can assign a due date. So let's get this resolved. And then they come back. And when it's resolved, not only do they, the owner gets an alert that says, Hey, go do this. Then when they do it, they say, I did this.



[01:03 - 01:28]
And through the the actually what's been wonderful, especially recently, is the workflow signatures that Unifize is given us so that that person signs saying I did it and then it goes back to whoever we build into the checklist to say, hey, this is done and and quality would go out and then confirm it. And that chain of command and custody and responsibility and accountability is is effortless



[01:28 - 01:52]
So the next major step I want to take with the Unifize team is to be able to scan that finished product and connect these employee training records and employee badges to that finished goods. So I can see who made it when they made it, how they made it, and all the way back to the ingredients and the employees and their training records and and that level of visibility and traceability is second to none.



[01:52 - 02:21]
And it affords me this incredible advantage because a lot of people will sell you these concepts, but it's window dressing. But the fact is here I actually have the meat and potatoes to back it up in the sense I want to get to a place where for my regulatory audits, for my my compliance audits, I would love and I think we could do it to use Unifize to be able to just hand them a tablet and to go nuts out there, which anybody who works in quality will tell you sounds ludicrous.



[02:21 - 02:29]
But with what we have here and what Unifize has helped us build, I'm not scared of that. I actually would welcome that.

Unifize Results

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Speed to compliance
Unifize accelerates compliance, delivering 10x faster regulatory approval for medical devices
4x
Faster time-to-market
Map Unifize to your processes and streamline workflows, process automation
70%
Fewer meetings
Less meetings with in-app collaboration, real-time updates, and decision logs
Transcript

But what we've known from what I experience was, is we were able to get there with the system. We still there with the system. The system has what is needed to provide us what we're looking for, because every company, admittedly, is trying to get compliant. If we educate people, if we get people the education that they need and to get over the fear factor, I think 90% of those things can be resolved because most people will go to what they're most familiar with.What I worked with from a different company, but they're not willing to sit down and look at what the demographics are saying. People are into social media now. People are moving fast into fast paced world. But technologies are still antiquated. So there's a disconnect here, right? So while we're moving at a fast pace at home with dragging at work, so why can't we continue that speed while we at work?If your supplier has issues and you're not informed on time, you want to have an alternate supplier in place. If your suppliers are not qualified, you may not know that that needs to happen. And so when you have an integrated system that speaks to itself and is giving you all this data, you literally have the pulse of the organization in your hands as an executive at a money bound access.

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