How long did it take to get up and running with Unifize
Mikala discusses the quick, intuitive setup process of Unifize and contrasts it with the lengthy, complicated setups of other systems. She highlights the system's immediate usability and minimal onboarding requirement, emphasizing its efficiency and user-centric design. Mikala also touches upon the ease of integrating Unifize into their existing workflows, the smooth transition experienced by the team, and how the software's intuitiveness has enabled quick adoption and immediate improvement in their operational processes.
Transcript

00:00 - 00:08
Up and running is, is interesting because I feel like it was almost day one. There was already this the bones of the system that were there for us to kind of go in and start playing with.



00:08 - 00:18
The onboarding process was almost nonexistent. It was almost just immediate. There was no training that you had to go through to figure out how to use the system or how to configure the system.



00:18 - 00:25
It's very intuitive. So you can kind of get in there and play with it yourself to build out the features that you're needing.



00:25 - 00:43
From there it was almost like this, this cascade of ideas that we threw at the Unifize team. And we had weekly meetings and each week they were just pushing out new features for us and taking what we would discuss and by the next week those features were there for us to start building upon.



00:43 - 01:06
I mean, for sure, within the first month we were seeing value out of the system, yeah. So other systems compared to Unifize would take probably six plus months before you could even start to use the system, because then dealt with a bunch of back end training that you had to do in order to learn how to use the system and then figuring out ways to get your data into the system. It was a lot, lot more regimented on how you can get data into the system.



01:06 - 01:27
You had to fill out spreadsheets and title all your documents. And I mean, the documentation in part was probably one of the most painful processes of the MasterControl that I've ever experienced, which again was nonexistent with Unifize. Unifize team took the data from MasterControl and uploaded it for us. In some instances, we didn't have to touch it at all.

Unifize Results

10x
Speed to compliance
Unifize accelerates compliance, delivering 10x faster regulatory approval for medical devices
4x
Faster time-to-market
Map Unifize to your processes and streamline workflows, process automation
70%
Fewer meetings
Less meetings with in-app collaboration, real-time updates, and decision logs
Transcript

But what we've known from what I experience was, is we were able to get there with the system. We still there with the system. The system has what is needed to provide us what we're looking for, because every company, admittedly, is trying to get compliant. If we educate people, if we get people the education that they need and to get over the fear factor, I think 90% of those things can be resolved because most people will go to what they're most familiar with.What I worked with from a different company, but they're not willing to sit down and look at what the demographics are saying. People are into social media now. People are moving fast into fast paced world. But technologies are still antiquated. So there's a disconnect here, right? So while we're moving at a fast pace at home with dragging at work, so why can't we continue that speed while we at work?If your supplier has issues and you're not informed on time, you want to have an alternate supplier in place. If your suppliers are not qualified, you may not know that that needs to happen. And so when you have an integrated system that speaks to itself and is giving you all this data, you literally have the pulse of the organization in your hands as an executive at a money bound access.

Related Case Study Videos

02:04
Prioritising and getting things done faster with Unifize
In this video, Erica discusses her involvement in approval processes, particularly for finished good releases, using Unifize. She explains how Unifize allows her to prioritize tasks by marking finished goods as critical or urgent, which alerts the team to their importance. This feature, she notes, streamlines the approval process and reduces the likelihood of overlooking important tasks, a common issue with email communication. Erica highlights the efficiency of Unifize in managing time-sensitive requests, like needing an image, which could take hours through traditional methods. With Unifize, these tasks can be completed much faster, often within 15 to 30 minutes, greatly benefiting their fulfillment center's ability to respond to urgent shipping needs. This video showcases Unifize's effectiveness in expediting approval processes and improving overall operational efficiency.
02:23
Get to market faster by enabling agility and overcoming fear
Denis Machoka emphasizes the importance of overcoming the inherent fear of new technologies in the quest for compliance. He advocates for education to bridge the gap between rapid societal advancements and slower professional tech adaptations, stressing the need for agility in today's fast-paced world.
01:26
Making compliance a part of everyday workflow with Unifize
Wilson discusses how Unifize has seamlessly integrated compliance into daily workflows, transforming it from a cumbersome obligation to an effortless aspect of routine operations. This change has led to improved adherence to standards and regulations, with the speaker emphasizing the platform's role in making compliance natural and manageable.
02:54
Corrective actions and risk assessment with Unifize
This video showcases how Unifize streamlines corrective actions and risk assessments, enabling more efficient problem resolution and risk management. The speaker emphasizes the platform's role in promoting a proactive approach to identifying, assessing, and mitigating risks, thereby improving overall safety and compliance.
00:48
Handling audits made simple with Unifize
The video details how Unifize has simplified the audit process, making it easier to present and access required documentation. It demonstrates the platform's ability to consolidate information in a central location, significantly reducing the time and effort involved in audit preparation and execution.
05:04
Problems with managing quality at nutraceutical companies
Jesse Kolstad paints a vivid picture of the recurring challenges he's faced in the realm of quality management. From overloaded file cabinets to underutilized QMS systems, he's seen a pattern of data not being harnessed effectively. Jesse shares his thoughtful approach to quality enhancement, highlighting the importance of keen observation and understanding before diving into reforms, reflecting his depth of experience and commitment to excellence.
00:42
Getting 100% buy-in from everybody
In this compelling video, Dave Anderson delves into the crucial aspect of achieving universal buy-in within an organization for Unifize. He outlines the challenges and strategies involved in garnering complete commitment from every team member, emphasizing the importance of direct involvement and accountability. Through personal insights and experiences, Dave illustrates how Unifize's approach eliminates sidelines, ensuring that every stakeholder is actively engaged in addressing issues, leading to more cohesive and efficient problem-solving processes.
02:12
How smaller groups lead to 70% faster actions
In this video, Dave Anderson from Efco shares his transformative experience with Unifize, emphasizing how the platform fostered smaller, more efficient discussion groups to swiftly address problems. By enabling seamless collaboration and record-keeping online, Unifize ensured that all stakeholders stayed informed and engaged, leading to a remarkable 70% improvement in action response times. Dave highlights the significant reduction in administrative overhead, from managing paperwork to leveraging Unifize’s streamlined processes, showcasing the platform's impact on enhancing productivity and resource allocation.
02:38
How Unifize makes audits easier
Jesse Kolstad highlights the revolutionary change Unifize brought to Biovation Labs' internal audit process. The platform facilitates direct capture and storage of visual evidence like photos, ensuring context and clarity. Drawing a contrast with past practices of manual note-taking and subsequent transcription, Jesse appreciates Unifize's real-time documentation that eliminates back-and-forth and enhances audit efficiency.
01:53
About Jesse Kolstad
Jesse Kolstad, the Director of Quality, Compliance, and Formulation at Biovation Labs, gives an intimate peek into his role and the company's operations. Located in Salt Lake City and part of the Wellful organization, Biovation Labs plays a pivotal role in manufacturing capsules and tablets. Jesse also highlights their collaboration with prominent industry giants, underscoring Biovation's significance in the dietary supplement sector.
01:24
What is the challenge with managing a QMS actively
In this video, Wilson delves into the challenges of actively managing a Quality Management System (QMS). They reveal how manual processes, over the years, made the QMS cumbersome, deterring the team from utilizing it fully for new product development and quality control. Highlighting a shift towards an electronic QMS to mitigate these issues, the speaker underscores the importance of a QMS in improving business operations, controlling quality output, and fostering continuous improvement, stressing that an efficient QMS is vital for operational success.
02:40
How quality leaders can get the pulse of their organization without stifling innovation
Denis Machoka redefines the concept of 'quality', highlighting its role in transformation and enablement, rather than mere control. He underscores the need for effective systems that aggregate organizational information, emphasizing the importance of addressing non-conformances, failures, and supplier issues promptly to maintain high standards.
01:27
How approvals in Unifize helped us collaborate across organizations and get things turned around faster
Mikala discusses how Unifize's approval features have enhanced collaboration across different organizations and expedited turnaround times. She highlights the platform's ability to streamline approvals, improve communication, and facilitate quicker decision-making. Mikala shares specific instances where Unifize's efficient approval processes have led to faster resolutions and better collaboration, underscoring its impact on operational efficiency.
03:22
Managing Product Lifecycle with Unifize
Delving into Harmonic Bionics' evolution, Michael Hogan speaks about the company's transformation from a small team of college students to a structured entity. As they scaled, the pressing need for robust documentation and product management became evident. The journey underscored the significance of an efficient QMS, ensuring streamlined operations and clarity in decision-making.
03:25
What drove Wilson towards Unifize
Wilson shares his journey towards adopting Unifize, highlighting the need for an efficient system to manage documentation, change controls, and improve operational processes. Frustrated with the rigidity and inefficiency of traditional systems, Wilson sought a solution that could streamline communication, centralize information, and adapt to his company's unique processes. Unifize stood out for its flexibility, user-friendliness, and cost-effectiveness, particularly appealing for a smaller company. This video encapsulates Wilson's decision-making process and how Unifize's value proposition and potential for improving quality management systems resonated with him and his management team.
01:47
The problems Tedd faced with managing multiple quality systems
Mired in an archaic quality system since 1994, The Will-Burt Company grappled with a maze of spreadsheets and disjointed programs until Unifize revolutionized their process. Tedd Carr shares how their transition to Unifize's singular platform dissolved the cumbersome task of correlating data across five different systems, unveiling trends and accelerating efficiency in quality management.
01:03
How to effectively utilize Unifize
In this insightful video, Carol Wilson from Efco discusses the critical success factors for implementing Unifize within an organization. She emphasizes the necessity of company-wide adoption, from top-level management to every department, to fully leverage Unifize's capabilities. Carol shares her firsthand experience with the platform, highlighting how comprehensive engagement ensures seamless collaboration and efficiency. She underscores the importance of management endorsement and following through on processes to realize the full potential of Unifize, reflecting on its impact on audits and data management.
00:49
Document control with Unifize
This video from Wilson illustrates how Unifize transforms document control, making it more organized and accessible. The speaker discusses the benefits of centralized document management, including improved traceability, reduced errors, and enhanced collaboration, which are vital for maintaining quality standards and regulatory compliance.
01:13
Reviewing documentation in half the time with Unifize
In this informative segment, Erica enthusiastically discusses how Unifize revolutionizes supplier audits and ingredient management. She delves into the platform's intuitive interface, allowing for easy document uploads and efficient tracking. Erica emphasizes the significant time-saving benefits, noting how Unifize cuts down task durations dramatically with its customized checklist feature. She illustrates the stark contrast between the traditional, time-consuming methods and Unifize's streamlined approach, concluding with praise for the platform's drag-and-drop functionality. This segment effectively highlights Unifize's transformative impact on simplifying and accelerating quality control processes.
00:47
What would happen if Unifize was taken away from Natalie
In this video, Natalie shares her thoughts on the impact of potentially losing access to Unifize. She describes how integral the platform is to her daily operations and the significant setbacks that would occur without it. Natalie underscores the platform's role in streamlining processes, ensuring compliance, and facilitating effective communication, emphasizing its indispensability in her work routine.

Experience the benefits of Unifize

4x Faster time-to-market

Map Unifize to your processes and streamline workflows, process automation, and prioritization

70% Fewer meetings

Less meetings with in-app collaboration, real-time updates, and decision logs

10x Speed to compliance

Unifize accelerates compliance, delivering 10x faster regulatory approval for medical devices

View More Case Studies
Video icon

Here’s how Biovation Labs reduced testing costs from $146K to $65K in two months

Learn how and why Biovation Labs, an FDA regulated nutraceutical manufacturer based in Salt Lake City, took the decision to transition from MasterControl to Unifize for their product lifecycle (PLM) and quality management (QMS) processes.

Video icon

Here’s how Harmonic Bionics slashed time to market by 80%

Clarissa Archer shares her experience integrating Unifize into Harmonic Bionics, underscoring its value in streamlining change control, facilitating communication, and ensuring robust documentation for regulatory compliance in the medical device sector.

Video icon

Will-Burt's game changing boost to quality process cycle times

Learn how The Will-Burt Company was able to implement and adopt a new quality management system across 8 collaborating teams in less than a day and streamline internal / supplier non-conformances, customer complaints (VOCs), internal / supplier audits, 8D reporting, corrective actions and preventive actions.